PROJECT COORDINATOR
This role is ideal for someone who enjoys variety in the workday and excels at organization, customer service, and effective communication. The Project Coordinator will report to the Austin office daily and work directly with the Project Management team by assisting them with all aspects of their day, including project set up, estimating/budgets, bidding, submittals, planning, coordinating, subcontractor selection, purchasing and construction scheduling. The Project Coordinator is passionate about supporting their internal and external customers in all areas.

Fast-growing construction company that has a solid client base providing both Construction Management and General Contracting Service. Offices are located in Austin, TX and Dallas, TX. Have the ability to work Statewide, in tandem with our Commercial Real Estate Development firm.

Responsibilities
• Assist in setting up jobs through SAGE and creating job folders • Assist in setting up project in AutoDesk Build
• Maintain, monitor and organize project records and documentations in Sage/AutoDesk Build
• Create, organize, and distribute bid documents
• Engage with subcontractors and supplier contacts on bid solicitations and project opportunities
• Coordinate and collect subcontractor and supplier bids to assist Project Managers in preparing accurate and timely cost estimates
• Help create progress billings and review with Project Managers.
• Maintain accurate and up-to-date project documentation, including contracts, permits, and project plans. Track expenses, review invoices, and address any project budgetary concerns in collaboration with the finance team.
• Support the project manager team in working with government authorities on obtaining all necessary project permits, licenses, and variances processes
• Coordinate and track submittals, change orders, schedules, and the distribution of updated construction documents to subcontractors and suppliers • Request close out documents as each trade finishes their scope prior to releasing retention and track receipts
• Coordinate and schedule project meetings, take meeting minutes, and distribute meeting minutes on behalf of the Project Manager Organize and file project-related documents for easy retrieval and reference.
• Perform additional tasks and responsibilities as needed by the business
• Request close out documents as each trade finishes their scope prior to releasing retention and track receipts
• Combine close out documents in one folder; save on thumb drive – send to Owner

Qualifications
• Education or formal training in business administration is preferred; relevant work experience may be substituted
• Must have work experience in Construction administrative support position
• Proficient in Microsoft Office 365, including Excel, Word, and Outlook
• Experience in Procore, Bluebeam, Sage, and Microsoft Project is preferred
• Results-orientated with proven ability to organize, plan and prioritize work to meet deadlines
• Excellent verbal, written, and presentation skills; communicates effectively with management, employees, customers, and vendors
• High level of motivation, integrity, and commitment to team and customers
• Strong work ethic with an unwavering commitment to quality and professional work
• Must maintain regular and reliable attendance at a level acceptable to the company
• Demonstrates the ability to tactfully handle difficult situations • Seeks guidance and direction as necessary for performance of duties
• Demonstrates good judgment in investigating problems
• Able to apply sound judgment and problem-solving skills to complex projects
• Must be able to work in fast-paced environment and able to quickly adapt and adjust to address the needs of the project and customer